Project and Travel Administrator

Do you want to work in a dynamic and international environment where you will play a central role in administration and travel management? We are now looking for a project and travel administrator for a fixed-term assignment from May 1 to November 30, 2025.

About the position

In this role, you will be responsible for travel bookings and arrangements within various projects and the organization's operations. You will work closely with project teams and leaders to ensure smooth and efficient handling of administrative tasks. The role also involves coordinating meetings and conferences, both internally and externally, as well as managing visa applications and other administrative processes related to compliance. Part of the job also includes handling commercial correspondence and contributing to strategic initiatives to improve both employee and customer experiences.

Your main tasks

To thrive in this role, we would like you to have experience in administrative work and service. You have a structured and organized work style and the ability to handle multiple tasks simultaneously. Since the work takes place in an international environment, you need to have good communication skills and be able to express yourself well in both Swedish and English, both verbally and in writing. We are looking for someone who is proactive, independent, and thrives in a fast-changing environment where you can take your own initiatives and contribute to the development of the organization.

Your main tasks:

• Manage travel bookings and arrangements within projects and the HVDC organization
• Coordinate conferences and meetings with internal and external stakeholders
• Be responsible for visa applications and applications within Integrity & Compliance
• Communicate and collaborate with local and global administrators
• Support project teams and project leaders in operational work

Who are you?

To succeed in this role, we believe you have:

• Experience and interest in administration and service
• Good organizational and coordinating skills
• The ability to handle multiple tasks simultaneously in a structured manner
• A proactive attitude to identify and solve challenges
• Excellent communication skills and the ability to work in a dynamic, multicultural environment
• Self-drive and initiative in a fast-paced work environment

You need to be fluent in both Swedish and English, in speech and writing.

About the organization

The consultant role is suitable for you who want to gain broad experience in a short time. We offer you the chance to work at popular workplaces with well-known brands where you can develop your skills and broaden your CV. You will thrive as a consultant if you are looking for a world of exciting assignments and new networks. By your side, you have your consultant manager who acts as a sounding board and supports you in succeeding in your assignments. We want you to feel good and thrive with us at Poolia. Therefore, we offer you wellness grants, discounts at various fitness facilities, and regularly organize social activities. Of course, your employment at Poolia is covered by collective agreements, insurance, occupational pension, and occupational health care.